Position/Job Description:
- Assist in the systematic control of records from creation/receipt, through processing, distribution, maintenance, storage, retrieval, and disposition.
- Assist in receiving, sorting, classifying, logging, and filing incoming and outgoing documents, communications, and other records in accordance with established procedures and filing systems.
- Assist in maintaining and updating manual and/or electronic records databases, indexes, and tracking systems to ensure accurate and timely information retrieval.
- Assist in retrieving files and documents, as requested by authorized personnel.
- Perform encoding, scanning, photocopying, and other clerical tasks related to records management.
- Assist in the inventory of records and the preparation of records for storage or disposition.
- Ensure the proper handling, security, and confidentiality of records.
- Assist in monitoring the availability of supplies needed for records management activities.
- Perform other related tasks as may be assigned by the immediate supervisor.
Skills/Competencies required:
- Good moral character
- Proficient in oral and written communication
- Computer literate
- Willing to work beyond regular hours and on weekends, if needed
- Physically and mentally fit to perform the duties
- Attention to detail
- Ability to systematically manage files and information
- Handles confidential information responsibly
- Works effectively with other staff members
- Clearly conveys information and follows instructions
- Basic understanding of filing systems, record life cycle, and relevant procedures
- Ability to prioritize tasks and meet deadlines
- Can adjust to new systems or procedures in records handling
Qualifications:
- Relevant Education: Completion of 2-year studies in College or Graduate of Bachelor’s degree in Office Management
- Relevant Experience: At least six (6) months of relevant work experience
- Relevant Training: Four (4) hours of relevant training
- Eligibility: Not required
Compensation: P23,238.00/month
Period of engagement: 1 July – 31 December 2025
Interested applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) are invited to submit the following documents to the Finance and Administrative Division, NAST, DOST Compound, Gen. Santos Ave., Bicutan, Taguig City or thru electronic mail (hr@nast.dost.gov.ph):
- Letter of application with position code (2025-84-GF-SC-PAAideV) addressed to Ms. Luningning E. Samarita-Domingo, Director IV
- Updated Personal Data Sheet including the Work Experience Sheet (download from website of the Civil Service Commission) with recent 2x2 picture
- Diploma and Official Transcript of Records
- Certificate of Trainings, if any
- Certificate of Employment with Actual Duties and Responsibilities, if any
The deadline of submission of applications is on 19 June 2025. Only applications with complete documents shall be processed.
MARIA THERESA E. CAASI
Chief Administrative Officer
Chief Administrative Officer
Date of Posting: 13 June 2025